Membership and Executive Committee Coordinator

The candidate would ideally start in October.

Eurocities is a dynamic and international team where we trust in people, value constructive exchanges and collaborative work. We help people thrive in a friendly, open and healthy environment while promoting a work/life balance.


As membership and executive committee coordinator, you have an essential role in the Brussels office and are a key link with our members.

You will:

  • be the primary corporate contact for members of Eurocities
  • be in charge of outreach to potential new members
  • ensure internal coordination of members’ engagement across the network’s activities, maintain an overview of this engagement, collate intelligence, approach and follow up prospective members and partners, and ensure information is recorded and maintained.
  • undertake the role of secretary to the Executive Committee of Eurocities supporting meetings, preparing and distributing agendas and minutes, and supporting the Secretary General with other meeting preparations and follow-up

You will work closely with the Secretary General and the management team of the Eurocities Brussels office. In this role, you will:

  • understand members’ needs, develop and implement proposals to
    • improve membership services
    • improve stakeholder engagement
    • attract and retain members
  • prepare high-level meetings for members, including the General Assembly
  • execute special projects and other delegated tasks
  • support the financial sustainability of the network by working with the finance manager in the annual process of invoicing members, the approval of accounts and the annual call for the audit committee
  • manage the onboarding of new members
  • ensure that the membership database is updated


You are an experienced professional full of initiative, curious, patient, resilient, creative and flexible.

The skills and experience to do this job successfully include*:

  • 4-5 years of professional experience working on stakeholder engagement
  • at least 3 years of relevant experience working in membership-based associations
  • knowledge of cities and urban challenges
  • experience with facilitation of board work
  • excellent diplomatic and negotiation skills
  • excellent interpersonal and networking skills
  • full proficiency in English
  • problem-solving approach
  • solid organisation and planning skills
  • experience working autonomously and as part of a team
  • organised & accurate, able to meet deadlines

Assets: other languages

*We are looking for candidates who fulfill most of these criteria, but do not hesitate to apply if you think that you could be a good fit for the position.

We offer

  • A full-time position as an employee under Belgian legislation. The selected candidate will need to either live in Belgium or be willing to move to Belgium for the duration of the contract (candidates need to provide a Belgian address).
  • An open-ended contract, starting as soon as possible.
  • 3.200 € – 3.400 € monthly gross salary, according to profile and experience.
  • Flexible working hours.
  • Part-time teleworking.


Meal vouchers, pension plan, hospitalisation insurance, public transport costs, 13th month, éco-chèques, 90€ net per month of teleworking allowance, and training opportunities.

How to apply

Applicants are requested to send a letter of motivation, explicitly describing point by point their relevant experience and linking it to the requirements for the position, in one page maximum, together with a CV with at least two referees (including your current or last employer) by 17:00 CET on 18 September 2022 to: Patricia de Wouters, Head of HR, at

Please send the documents in pdf format and mention ‘membership coord’ in the subject line.

Interviews will be held in person on 22 and 23 September 2022

Only shortlisted candidates will be contacted for an interview. CV and personal data of non-selected candidates are not shared with anyone outside Eurocities and will be deleted immediately after the recruitment process. For more information, read our privacy policy.