Back to all jobs

HR & Administrative trainee


Eurocities is the network of major European cities, comprising more than 200 members, working across a wide range of thematic areas that reflect cities’ priorities.

We are recruiting an administrative assistant for our HR team. The candidate would start, ideally in January.

Eurocities is a dynamic and international team where we trust in people, value constructive exchanges and collaborative work. We help people thrive in a friendly, open and healthy environment while promoting a work/life balance.


As trainee, you will work with the HR team and assist the Head of HR and HR officer on a daily basis. In this role, you will:

  • Communicate internally on HR processes, well-being campaigns, new colleagues joining
  • Contact candidates during the recruitment process and collect documents
  • Support the organisation of on-line and in-person staff meetings
  • Provide administrative tasks such as updating documents and databases, keeping records
  • Creating visual supports on Canva
  • Connecting with colleagues and organising activities for team cohesion


You love connecting with people and are a good listener, you are proactive, enthusiastic and flexible.

Eurocities will support you in developing your skills for entering the workplace. We have set out below some skills that would help you get the most out of this traineeship.

You have:

  • a Master degree in human resources or communications
  • good command of Office 365 and experience with Microsoft Teams
  • excellent oral and written communication skills in English. Other languages are an asset
  • experience or understanding of HR policies
  • excellent organisational skills
  • experience with organising events
  • graphic design skills and you are creative
  • problem-solving approach
  • good interpersonal skills for an international environment

You are:

  • a dynamic team player
  • agile and have the ability to multitask
  • attentive to detail

We offer

  • a six-month traineeship contract, starting in January 2024, renewable for another 6 months with the possibility of an open-ended contract after 1 year
  • a full-time position that will be carried out at Eurocities office in Brussels;
  • a remuneration of approximately €1,000 per month.

Important: Eurocities will provide you with a Belgian trainee contract (CIP “convention d’immersion professionnelle”). Due to the CIP requirements and conditions, the selected candidate will need to either live in Belgium or be willing to move to Belgium for the duration of the contract (candidates need to provide a Belgian address).

More information on this type of contract may be found on:


  • meal vouchers
  • full reimbursement of public transport costs

Some other benefit examples are:

  • training opportunities and access to online training
  • a dynamic international team
  • a pleasant working environment
  • flexible working hours
  • part-time teleworking

Eurocities promotes the importance of a work life balance.

How to apply

Applicants are requested to send a letter of motivation explaining their suitability for the position, together with a CV by COB on 7 November 2023 to: Patricia de Wouters, Head of HR, at

Please send the documents in pdf format and mention ‘CIP Admin Assistant’ in the subject line.

Interviews will be held in person on 21 & 23 November 2023.

CV and personal data of non-selected candidates are not shared with anyone outside Eurocities and will be deleted immediately after the recruitment process. For more information, read our privacy policy.