Organisation
Eurocities, the network of major European cities, is recruiting an events officer to work in the Eurocities events team. The candidate would ideally start in February 2023.
Eurocities is a dynamic and international team where we trust in people, value constructive exchanges and collaborative work. We help people thrive in a friendly, open and healthy environment while promoting a work/life balance.
Responsibilities
As events officer, you will be responsible for managing and organising events, and helping to execute all phases of planning and executing live, virtual, and hybrid programmes. You will work as part of the Eurocities events team, under supervision of the events director. In this role, you will:
- Support our thematic forums, for example, culture, economic development, in the organisation of their main events
- Develop a close working relationship with the forum coordinators
- Support the organisation of online meetings
- Support other Eurocities events when and as needed
In general, your main tasks would include:
- Assist with registrations, invitations, live online support, management of online meeting tools, shipments, stand duty
- Propose and organise activities, for example networking activities, social events, etc, that are complementary to the event programme
- Provide on-site liaison and support, traveling when necessary
- Manage offers, rooming lists, signage/displays orders, speakers
- Ensure that catering and technical equipment are provided, with quality standards, for in-person events
- Run post-event surveys and provide recommendations for future events
- Manage external contracts and communication with suppliers and partners, as necessary
- Manage events budgets and ensure financial control and reporting
- Support the events team in general
Profile
You are an experienced professional who is full of initiative, self-driven, curious, creative, flexible and results-oriented – as well as a good team player.
The skills and experience to do this job successfully include:
- at least three years of relevant work experience
- full proficiency in English; other languages an asset
- experience in events organisation, both for in-person and for online events
- a strategic mindset, and you are creative problem-solver
- experience in working with multiple stakeholders at transnational level
- good networking abilities and interpersonal skills for an international environment
- excellent relationship management, coordination, and communications skills
- good ability to prioritise tasks when faced with multiple deadlines and operate under tight deadlines
- exceptional organisational skills and attention to detail
We are looking for candidates who fulfill most of these criteria but do not hesitate to apply if you think you could be a good fit for the position.
We offer
- a full-time position as an employee, under Belgian legislation. The selected candidate will need to either live in Belgium or be willing to move to Belgium for the duration of the contract (candidates need to provide a Belgian address)
- salary according to profile and experience between €2,800 and €3,000 gross per month
- an open-ended contract starting in February 2023
- a fascinating challenge in organising high level, international, multi-stakeholder conferences
- flexible working hours
- part-time teleworking
- training opportunities and access to online training
Benefits
Meal vouchers, pension plan, hospitalisation insurance, public transport costs, 13th month, éco-chèques, 90€ net per month of teleworking allowance.
How to apply
Applicants are requested to send a letter of motivation, describing point by point their relevant experience and linking it to the requirements for the position, and a CV with at least two referees (including your current or last employer) by 23:59 on 15 January 2023 to: Patricia de Wouters, Head of HR, jobs@eurocities.eu.
Please send the documents in .pdf format and mention ‘Events officer’ in the subject line.
Interviews will be held in person on 31 January and 1 February 2023.
Only shortlisted candidates will be contacted for an interview. CV and personal data of non-selected candidates are not shared with anyone outside Eurocities and will be deleted immediately after the recruitment process. For more information, read our privacy policy.