Eurocities is a dynamic and international team where we trust in people, value constructive exchanges and collaborative work. We help people thrive in a friendly, open and healthy environment while promoting a work/life balance.
Eurocities, the network of major European cities, is recruiting a Finance and Admin Officer to work with the Finance and HR teams.
The candidate would start as soon as possible, ideally mid-March 2026, or as soon as possible thereafter.
Responsibilities
As Finance and Admin Officer, you will provide administrative and financial support to the accountancy, finance and HR teams.
As part of Eurocities’ team, you will support our accountancy, administrative and office management work, along with our financial work on EU-funded projects.
You will work as part of the Finance team at the Eurocities Brussels office, under the supervision of the Director of Projects Finance and Data-Driven Performance and the People and Operations Director. In this role, you will:
EU projects financial implementation:
Support the day-to-day administrative management of EU funded projects by:
- Preparing ad hoc documents for project audits and maintaining project financial documentation and internal records
- Supporting the monitoring of projects’ budget, including follow-up of outgoing and incoming invoices
- Supporting the preparation of costs statements, reviewing travel reimbursement claims and monitoring staff costs
- Assisting in the administrative preparation and submission of new proposals and tenders
Accountancy and travel
-
Purchases:
-
- Coordinate with the accounting team for the processing of purchase orders
-
- Contact office suppliers and technical assistance/office shipments
-
- Liaise with staff to clarify and resolve accounting and financial questions
-
- Maintain clear records for audits and reporting
-
Travel:
-
- Collect and manage data related to internal trainings and staff travels
-
- Process, verify, and validate travel reimbursement claims from externals
Profile
You are a very organised person, you enjoy working on diverse tasks with your team, and independently, and you have a knack for numbers and Excel.
The skills and experience to do this job successfully include*:
- Education: A bachelor degree in finance, accounting, business administration, economic sciences or management 1+ years experience in financial management or accounting
- Excellent written and spoken English
- Good level of spoken and written French
Proven experience in the following:
- Advanced proficiency in Microsoft Excel (e.g., data analysis, pivot tables, formulas, reporting)
- ERP systems (experience with Odoo is a strong advantage)
Skills:
- Excellent organisational skills
- Attention to detail
- Flexible to work on diverse tasks
- Communication and collaboration skills in a multi-cultural environment
- Ability to interact with internal/external stakeholders, in a professional manner
- Ability to present budget/financial information to non-financial stakeholders
Highly valued:
- Experience in EU project funding (knowledge of processes, applications, and compliance requirements)
- Client-servicing skills
*We are looking for candidates who fulfil most of these criteria, but do not hesitate to apply if you think that you could be a good fit for the position.
We offer
- a full-time position as employee, under Belgian legislation. The selected candidate will need to either live in Belgium or be willing to move to Belgium for the duration of the contract (candidates need to provide a Belgian address)
- A one-year fixed term contract (possibility of extension depending on funding)
- 2.500 € gross salary
- Flexible working hours
- Part-time teleworking
Benefits
Meal vouchers, pension plan, hospitalisation insurance, public transport costs, 13th month, éco-chèques, 90€ net per month of teleworking allowance, training opportunities.
How to apply
Applicants are requested to send a letter of motivation, explicitly describing point by point their relevant experience and linking it to the requirements for the position, in one page maximum, together with a CV with at least two referees (including your current or last employer) by 12:00 on 13 February 2026 COB to: Patricia de Wouters, People & Operations Director, at jobs@eurocities.eu.
Please send the documents in pdf format and mention ‘Project Officer Finance and Admin’ in the subject line.
Interviews will be held in person in Brussels on 24, 25 and 26 February 2026.
We are aware that you might use AI when applying for this position. It’s acceptable to use AI to brainstorm, structure your ideas or edit your language. However, be aware that while AI is one of the tools we use in Eurocities, the main tool we need for the work here is our minds and experience: This is a content-based position, and one that AI cannot do for you. Please note this during the process to avoid any disappointment for either side later on. We want to use this interview to get to know you and your ideas, not what ChatGPT thinks the best answers are.
Only shortlisted candidates will be contacted for an interview. CVs and personal data of non-selected candidates are not shared with anyone outside Eurocities and will be deleted immediately after the recruitment process. For more information, read our privacy policy.